Rate & Pay

Transportation Spend

Transportation is a primary cost driver for many companies. Research from Accenture shows that transportation represents "upwards of $30-$60 million for every $1 billion in material cost for product-based companies". Besides the enormity of transportation costs, there is also an astounding amount of cryptic invoices and inaccurate billing floating around. This means auditing procedures that ensure accuracy spell big savings. While freight payment seems like a single function, there are many elements that freight bill payment and auditing services uncover such as automating labor-intensive processes and most importantly, giving customers the data to focus on true savings opportunities.

Automating Freight Audits

Automated freight auditing and payment services can save companies time and money. However, it is important to not only find a system that audits and pays freight, but one that can also match a multitude of variables. The matching process is one of the most important functions of any bill audit and pay system. Ideally, you will want a system that matches invoice rates to specific contracts or tariffs, while handling multiple pricing conditions such as rates based on car type, owner, and net weight. Additionally, the system should also match invoice fuel surcharge rates and mileage to shipment rates and lane mileage in a data repository. If you are dealing with rail shipments, it will also be important to find a system that matches invoice shipments to their corresponding waybills.

Lastly, the system should be a one-stop shop for the payment process. Companies should have the ability to electronically transmit (via EDI) approvals to a payment system. Reports listing approved invoices in a shareable format should also be made available. 

Analytics & Reporting

Conducting analysis on historical spend data will lead to major insights as to where the most money can be saved, so it is important that your system acts as a single repository for all freight invoice data that can easily be analyzed. Some systems can also present activity-based reporting by cross-referencing active shipments with contract rates and current invoices, which can help pinpoint the greatest areas of improvement. 

Conclusion

Don't underestimate the benefits of automated freight payment and auditing. Easily catching billing inaccuracies and analyzing historical invoices could lead to an array of savings lurking just beneath the surface.  Please contact us today to see how IntelliTrans can help you with your freight rating, auditing, and payment needs.

IntelliTrans - A Partner In The iCargo Project

What's iCargo?

A project where IntelliTrans and other partners are helping to build an open, affordable information architecture that allows real world objects, existing systems, and new applications to efficiently co-operate, enabling more cost effective and lower-CO2 logistics through improved synchronisation and load factors across all transport modes.

The iCargo project aims at advancing and extending the use of ICT to support new logistics services that:

  • Synchronize vehicle movements and logistics operations across various modes and actors to lower CO2 emissions
  • Adapt to changing conditions through dynamic planning methods involving intelligent cargo, vehicle and infrastructure systems and
  • Combine services, resources and information from different stakeholders, taking part in an open freight management ecosystem.

What this means for our customers is that they will have a seamless process for booking the optimal multi-modal route for their orders, taking into account cost, transit time, and carbon footprint reduction.

To learn more please visit the iCargo website.

Freight Management Savings Case Study

Goal

Large manufacturer sets a target of $2.5M in annual implemented savings established, with a longer-term objective of delivering at least $7.5M without structural changes.

Discovery

IntelliTrans engages in a detailed discovery process with the customer to understand all aspects of their distribution, transportation, and warehousing, including:

  • Analyzing the high-level, current state of all aspects of the company's logistics functions.
  • Sizing potential opportunities in a rational priority.
  • Generating high-level, future road map.

Execution

  • Least-cost carrier selection
  • Modal conversion and selection
  • Warehouse optimization
  • Fuel surcharge management
  • Detention & demurrage management
  • Invoice auditing
  • Dedicated operations for local and short haul markets
  • Truckload and rail carrier benchmark and RFQ management
  • Continuous moves and dedicated routes
  • Order consolidation
  • Optimal sourcing - Inbound and outbound
  • Network optimization and redesign

On-Going Freight Management

    Real-Time Support - compliance management and carrier commitment management

    • EDI integration and support
    • Carrier approval and training
    • Monitor lane allocations, contract carriers, rates, tendering, interfaces and diagnostics

    Analytics and Metrics

    • Least-cost mode and carrier utilization
    • Monthly KPIs - mill, mode, carrier
    • Rate benchmarking using TransCore Rate Index tools to ensure competitive rates
    • Reports are available for all shipments, regardless of the mode, in IntelliTrans GVP

    Ad-hoc Projects

    • Bids and RFQs – all modes
    • Rate analysis – all modes
    • Fuel surcharge audit and analysis
    • Extend KPIs to include next level of analysis on shipments:
      • Reason codes on deviation from plan
      • Definition of technical limit based on negotiated rates and market indicators
      • Load factor by equipment type
      • Optimal mode analysis

    On-site Implementation and Training

    • Weekly visits to facilities to meet with personnel
    • Support and analytics
    • Training and compliance expectations
    • Monitor to ensure continued realization of prior savings across all facilities
    • IT testing / integration to ensure swift and high-quality implementation
    • New development / features
    • Trailer pool and equipment tracking and utilization

    Result

    Total Annual Savings: $12.4MM - almost $10MM more than expected!

    TransCore selected by New York City’s Metropolitan Transportation Authority Bridges and Tunnels to deploy All-Electronic Tolling system

    “As we begin to utilize AET technology, our key goals remain to increase mobility for our customers while collecting tolls in a highly accurate and auditable manner. Selecting TransCore enables us to achieve these goals through the use of industry-leading toll collection technology”

    NASHVILLE, Tenn.--(BUSINESS WIRE)--The Metropolitan Transportation Authority Bridges & Tunnels (MTA B&T) has selected TransCore to deploy the agency’s first All-Electronic Tolling (AET) system. This system will be implemented on the historic Henry Hudson Bridge.

    Built in 1936, the iconic bridge provides passage for more than 63,000 vehicles each day. The AET project is part of a three-year, $33 million MTA B&T bridge rehabilitation project to replace the original 1930s steel supports as well as install 3,600 feet of new bridge decking, new energy-efficient roadway lighting, and wider traffic lanes.

    The objectives of the AET project are to:

    • Provide an efficient, cost-effective, revenue-secure AET system that is flexible, expandable, and adaptable
    • Increase driver mobility and safety by eliminating the need for drivers to slow down or stop at tolling plazas
    • Provide drivers with an accurate, secure, and seamless means to automatically pay tolls
    • Reduce auto emissions and increase fuel consumption

    “As we begin to utilize AET technology, our key goals remain to increase mobility for our customers while collecting tolls in a highly accurate and auditable manner. Selecting TransCore enables us to achieve these goals through the use of industry-leading toll collection technology,” said Robert Redding, senior director, New Toll Initiatives, MTA Bridges & Tunnels.

    TransCore will deploy its Infinity∞ Digital Lane SystemTM for the MTA B&T. Because the MTA B&T ranks as the largest toll agency in the United States, the requirement for this AET system to capture every transaction in a highly accurate and auditable manner was a critical aspect in the technology selection process. The Infinity system integrates automatic vehicle identification, vehicle classification, and video capture and recognition systems specifically designed to automatically collect transactions in high-volume traffic across a wide variety of traffic speeds and patterns with the highest degrees of accuracy in the industry. Infinity’s fully integrated digital video audit system also provides MTA B&T auditors with a real-time, user-friendly tool to facilitate true end-to-end revenue traceability and auditability.

    “The MTA B&T has long been recognized for their ability to get the most out of their infrastructure investments while providing safe, reliable and efficient passage for the users of their facilities. We are excited to partner with them to implement this state-of-the art project on such a historic facility. Both MTA B&T and TransCore share a common goal to continuously enhance the mobility of our customers through the deployment of innovative solutions,” said Whitt Hall, senior vice president, TransCore.

    About MTA Bridges and Tunnels

    Created in 1933 by Robert Moses, MTA Bridges and Tunnels serves more than 800,000 vehicles each weekday — over 280 million vehicles each year — and carries more traffic than any other bridge and tunnel authority in the nation. Surplus revenues from the authority’s tolls help support MTA transit services.

    MTA Bridges and Tunnels bridges are the Robert F. Kennedy, Throgs Neck, Verrazano-Narrows, Bronx-Whitestone, Henry Hudson, Marine Parkway-Gil Hodges Memorial, and Cross Bay Veterans Memorial; its tunnels are the Hugh L. Carey Tunnel (formerly Brooklyn-Battery Tunnel) and Queens Midtown. All are within New York City, and all accept payment by E-ZPass, an electronic toll collection system that is moving traffic through MTA Bridges and Tunnels toll plazas faster and more efficiently. Eighty-one percent of the vehicles that use MTA Bridges and Tunnels crossings on weekdays now use E-ZPass.

    MTA Bridges and Tunnels is a cofounder of the E-ZPass Interagency Group, which has implemented seamless toll collection in 14 states, including New York, New Jersey, Delaware, Illinois, Indiana, Maine, Maryland, Massachusetts, New Hampshire, Ohio, Pennsylvania, Rhode Island, Virginia, and West Virginia; tolls are charged electronically to a single E-ZPass account.

    About TransCore

    A leader in the transportation industry, TransCore provides innovative, technical solutions and engineering services for applications encompassing next generation Open Road Tolling, Traffic Management Systems and Radio Frequency Identification systems that secure access for airports, hospitals, parking garages, border patrols, trucking fleets and rail carriers. TransCore also operates tolling customer service centers for departments of transportation throughout the U.S., Puerto Rico and Dubai.

    Based in Nashville, Tenn., TransCore is a wholly-owned subsidiary of Roper Industries, a diversified technology company in the S&P 500, Fortune 1000 and Russell 1000 indices.

    Bay Area Selects TransCore to Develop Largest Express Lane Network in U.S.

    We are privileged and grateful to have this opportunity to partner with them again.

    NASHVILLE, Tenn.--(BUSINESS WIRE)--The Metropolitan Transportation Commission’s (MTC’s) Bay Area Infrastructure Financing Authority (BAIFA) has selected TransCore® to develop, integrate, and maintain a network of express lanes providing Bay Area motorists with lower congestion alternatives.

    The competitively procured $54.6 million project will convert 90 miles of existing high occupancy vehicle (HOV) lanes into express lanes on I-680 from Dublin to Walnut Creek; I-880 from the Santa Clara County line to San Leandro; and I-80 in Fairfield. The work is expected to be completed by the end of 2017.

    The goals of the project are to:

    • Improve connectivity by closing gaps in the existing High Occupancy Vehicle (HOV) network
    • Improve freeway efficiency by making the best use of existing capacity
    • Provide motorists with dynamically-priced lane alternatives and carpoolers and buses with a reliable, congestion-free option
    • Enable future improvements with little to no interruption to motorists

    “After a diligent evaluation, we found TransCore’s proposal to be the strongest technically and also to provide the best value. The integration of TransCore’s streamlined system architecture design with their proven product suite was a significant factor in their selection. We also based our decision on the team’s experience and demonstrated success in delivering express lane systems that are operating in other large jurisdictions,” said MTC Project Manager Jim Macrae.

    To accomplish the project goals, TransCore will implement an express lane tolling system using its Infinity Digital Lane SystemTM. The solution, known as Infinity Express, uses a system of innovative readers, sensors, and imaging devices to dynamically set, based upon real-time traffic conditions, user fees, which will prominently be displayed on road message signs.

    TransCore will also integrate its Advanced Traffic Management System, TransSuite®, into a robust communications network. The enhanced connectivity will enable Bay Area agencies to better monitor and respond to traffic conditions in real-time through the immediate exchange of data among transportation agencies and California Highway Patrol.

    TransCore has partnered with many Bay Area transportation agencies over the last 30 years to implement traffic management systems. Most recently, TransCore developed and installed an advanced toll collection and accounting system on the seven state-owned Bay Area bridges, including the San Francisco-Oakland Bay Bridge.

    “We are honored to be recognized by MTC as the firm most qualified and capable of delivering this important project. Our team looks forward to working with MTC to improve mobility in the Bay Area, and again demonstrate our leadership by delivering a solution built on a combination of innovative tolling and transportation management products,” said Chris Hall, vice president of West Coast projects, TransCore. “We are privileged and grateful to have this opportunity to partner with them again.”

    About the Metropolitan Transportation Commission and the Bay Area Infrastructure Financing Authority

    Metropolitan Transportation Commission (MTC) is the is the transportation planning, coordinating and financing agency for the nine-county San Francisco Bay Area. In October 2011, the California Transportation Commission (CTC) found 270 miles of express lanes eligible for development and operation by MTC under Section 149.7 of the Streets and Highways Code. In April 2013, MTC delegated its express lane responsibilities to Bay Area Infrastructure Financing Authority (BAIFA). BAIFA was created in 2006 as a Joint Powers Authority (JPA) between the Metropolitan Transportation Commission (MTC) and the Bay Area Toll Authority (BATA) to plan, develop, operate and finance transportation projects. In September 2011, the Joint Exercise of Powers Agreement creating BAIFA was amended to permit BAIFA to participate in developing and operating express lanes. See MTC’s website for more information on MTC, BAIFA and Bay Area Express Lanes: http://www.mtc.ca.gov.

    About Bay Area Express Lanes

    MTC’s 270 miles of express lanes are part of the Bay Area Express Lanes, a network of ultimately 550 miles of express lanes that will be operational in the Bay Area by 2035 and delivered by MTC and other partner agencies.

    About TransCore

    A leader in the transportation industry, TransCore provides innovative, technical solutions and engineering services for applications encompassing next generation Open Road Tolling, Traffic Management Systems and Radio Frequency Identification systems that secure access for airports, hospitals, parking garages, border patrols, trucking fleets and rail carriers. TransCore also operates tolling customer service centers for departments of transportation throughout the U.S., Puerto Rico and Dubai.

    Based in Nashville, Tenn., TransCore is a wholly-owned subsidiary of Roper Industries, a diversified technology company in the S&P 500, Fortune 1000 and Russell 1000 indices.

    Ever-Expanding Tendering

    The CarrierPoint (Truck TMS) ever-expanding tendering process gives visibility to an ever-expanding set of carriers in a structured, defined order to optimize coverage and cost. Ever-expanding tendering offers substantial savings vis-à-vis competitor systems that remove the load from each carrier after their time to review has expired. We found that average savings from expansive tendering alone were 12% or approximately $110 per load!

    Tender Visibility

    • Multiple levels of visibility ensure maximum load exposure to carrier capacity.

    • You control who sees your loads and equipment.

    • Fleet assets can act as the 1st level of distribution.

    • Continously expanding visibility

    Tendering Strategies

    Use tendering algorithms and templates to automate tendering to:

    • Corporate Fleets
    • Dedicated Carriers
    • Contract Carriers
    • Current Carrier Bids
    • Spot Market (DAT/GetLoaded/Link Logistics)

     

     

     

    Available Tendering Methods

    All of our methods can be combined to meet the requirements that your transportation department needs.  Methods can be used across your enterprise, for parts of your business, or only for a specific a specific lane.  Available CarrierPoint tendering methods include:

    • Least-cost: offers each of your loads to the carrier(s) with the lowest rate on the lane first and expands the offer to additional carrier on a configurable timeline.
    • Auto-award: assign shipments to certain carriers or your fleet.
    • Allocations: award volume on contractually-committed percentage (i.e., 60% to Carrier A and 40% to Carrier B) or by number of loads (i.e. 10 loads per day to Carrier A, 5 loads to Carrier B).
    • Service-based: award loads based upon service level of carriers, which can be calculated through CarrierPoint’s automated scorecard process.
    • Customer-based: award loads based on customer preference for carriers (i.e., all loads to Customer X must use Carrier C).
    • Spot bids: allow carriers who do not have a rate on the lane provide a bid to take that load.
    • Spot networks: post loads to freight-matching load boards like DAT.

    Mock Process

    In the offer timeline below, assume that the load is covered at 4:00 pm eastern.  This means all carriers up to Averitt Express can see and accept/decline the load at this time.  In other systems, only Averitt would be able to see it at this time.  If Decker Truck Line, Inc. takes the load at 4:00pm then CarrierPoint has provided cost avoidance of about $2160 ($5,086-$2,928).

    Yard Management

    Streamline your yard activity with a web-based turnkey solution.

    Yard Management.JPG

    The Yard Management Module within IntelliTrans' Global Visibility Platform will provide you with unique capabilities to manage your rail yards with increased levels of integration and visibility. Finding the information you need is made easy with our querying, reporting, and interactive map features. Key capabilities include:

    • Automated data capture with TransCore’s fixed and hand-held AEI readers.
    • Interactive maps for visualization and drag & drop switch list creation.
    • Railcar images match equipment type, and are color-coded by status.
    • Create inbound, outbound, and internal switch lists, including the ability to do this by using "drag-and-drop" functionality on the yard map.
    • Generate Bills of Lading.
    • Load, unload, and inspect railcars, including assigning orders to railcars.
    • Utilization of our Tank Car Loader for optimizing loading of tank cars.
    • Reporting & querying tools.
    • Calculate detention and demurrage charges.

    Introducing the Business Analytics Feature!

    A picture is worth ten thousand words.

    Business Analytics Feature

    Our new Business Analytics feature produces visualizations that help you see and understand your data within the Global Visibility Platform (GVP) and CarrierPoint.

    • Shipment Analysis: dive into trip information by product, trip counts, transit time analysis, dwell time analysis, trip count analysis, and tonnage analysis.
    • Fleet Cycle Analysis:  fleet analysis that includes data by specific lanes and cars, actual turns, origin dwell, destination dwell, products shipped, and transit information.
    • Current Shipments:  Geographical representation of all current shipments.  Current shipments tracked on a geographical map by gathering real-time longitude/latitude data, in addition to other information.

    How are current clients using it?  

    • Shipment analysis 
    • Fleet cycle analysis
    • Current shipment monitoring
    • Bad order reports
    • Visualizing geographic problem areas (e.g. dwell time)
    • Using the visualizations to present to upper management
    • Fleet management and visibility
    • Asset locations in relation to problematic weather events
    • On-time delivery management
    • Least-cost carrier utilization
    • Load factor analyses

    Please contact us today to see how you can use data visualizations to boost your multi-modal TMS capabilities.

    Dock Scheduling

    The Challenge

    The trucking industry estimates it is losing approximately $1.6 billion a year waiting at customer facilities to pick up or deliver cargo. One of the top reasons for driver turnover in the trucking industry is wasted time sitting at warehouse docks; for truckers who get paid by the mile, time is of the essence. And truckers are not the only ones losing. Lost productivity for truckers results in higher rates for shippers.

    The Solution: CarrierPoint DockMaster

    CarrierPoint's dock door scheduling tool, DockMaster, is a Web-based application that provides the real-time visibility necessary to make scheduling dock appointments easier and more accurate. By using DockMaster, shippers and carriers can improve communication and reduce errors, improve labor planning and use reporting tools to measure performance.

    • Shippers can use DockMaster to schedule pick-ups and deliveries by their selected carriers, routing them to a pre-assigned loading or unloading door
    • Carriers can schedule dock appointments quickly and easily via DockMaster without having to make time-intensive phone calls. (Most shippers and consignees estimate their schedulers spend at least 40% of their time on the phone scheduling and managing appointments)

    Features

    • Automatic or interactive scheduling (your choice)
    • Efficient, real-time visibility and communication
    • Customizable business rules
    • Advance shipping notifications and proofs of delivery
    • Cycle time and other types of performance reporting
    • Configure an appointment book for any location in minutes based on that location's business rules
      • 2 doors or 200 doors
      • 4 hours per week day or 24 hours 7 days per week
    • Allow carriers to schedule directly from their browser or require approval for the requested appointment
    • Allow inter or intra company visibility of load status - a boon to customer self-service
    • Use scheduling as part of a comprehensive CarrierPoint solution, or use it as a stand-alone
    • Use outbound and subsequent inbound scheduling to provide Advance Shipping Notification and Proof Of Delivery up and down the supply chain

    Benefits

    • Easy to use.
    • You can access it from anywhere you have an Internet connection
    • Carriers: keep your drivers on the road and not waiting around at the docks
    • Shippers: achieve labor cost savings, reduce administrative costs, and reduce detention charges from carriers
    • Gain efficiency and reduce congestion at the docks
    • Improve communications with business partners
    • Maximize the use of dock assets
    • Improve labor planning

    One shipper went from 64% of loads subject to demurrage to 15%, in the first month!

    Please contact us today to see how we can help you achieve similar results.